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15May

Administrative Assistant to the Dean of Allied Health

Northeast Iowa Community College, Peosta, IA

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MINIMUM QUALIFICATIONS:

1.      At least 3 years of recent Administrative Assistant work experience OR appropriate diploma or associate degree in related field required.

2.      Experience working in an academic setting preferred.

3.      Extensive experience using Microsoft Word and Excel and knowledge of office practices and procedures required.

4.      Must be able to work independently on a variety of tasks and responsibilities and act responsibly in the absence of the supervisor.

5.      Ability to represent the college in a positive manner with students, clients, suppliers, and members of the community required.

6.      Ability to handle confidential information in a professional manner required.

PERFORMANCE RESPONSIBILITIES:

  1. Maintain smooth and efficient operation of department activities.
  2. Work independently and use initiative in making decisions.
  3. Maintain confidentiality.
  4. Enter, edit, and finalize various items including correspondence, reports, program and department policies and procedures, financial statements, department and advisory meeting minutes, and memos for the Department Dean and faculty.
  5. Access, input, and retrieve information for word processing, spreadsheets, and Colleague, along with performing accounting, filing, and other office duties in an organized and efficient manner.
  6. Gather, assemble, distribute, update, and retrieve all information, forms, records, and data as requested.
  7. Assist with course scheduling.
  8. Answer phone, greet visitors, and process in-coming and out-going mail.
  9. Meet and deal effectively and courteously with students, faculty, staff and members of the community. Be knowledgeable about department programs in order to refer students to appropriate personnel for assistance when necessary.
  10. Make travel, hotel, and meeting arrangements when requested.
  11. Maintain effective and efficient flow of information through calendars, notes, phone calls, memos, e-mail, and correspondence.
  12. Keep work area neat and orderly; lock doors and filing cabinets before leaving.
  13. Operate office equipment and report needed repairs to service or maintenance personnel.
  14. Order supplies and materials for department.
  15. Initiate purchasing requisitions as needed.
  16. Ensure that weekly/monthly reports, expense forms and absence forms are processed on a regular basis.
  17. Perform such other duties as assigned by the immediate Supervisor.

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Job Details

Req Num --
ID 511693
Location
Peosta, IA
Positions 1
Type
Employee
Status
Full Time
Pay $13.88
Categories
Clerical/Office Administration
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Retirement Plan
Paid Vacation
Paid Sick Leave
Paid Holidays
Tuition Reimbursement

Preferred Candidates

Years of Experience --
Education --

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